Indonesia job-PT. Binatama Abba Solutions Executive Search

Urgently Required ASAP:

Currently we are looking for qualified candidates for our Clients is Non Government Organization that looking for candidate, located in Jakarta ; for the position:

Program Development Specialist (PDS)

Serves as subject matter expert and senior advisor to Director of the Office of Education

 Works independently within broad guidelines exercising broad discretion and judgment.

 Functions at a professional level with the complex regulatory frameworks that govern USAID and within the complex bi-lateral framework governing USAID and the government of Indonesia. Must be fully conversant with both systems

 Manages the Office of Education (EDU) portfolio budget and funding distribution among activities tracking accrued expenditures, pipelines, and reporting.

 Responds directly queries, direction, and requests for information from the Program Office, USAID Washington offices, and the Office of Financial Management (FM).

 Develops reviews and submits draft SOAG amendments, MAARDs, and other USAID documentation that results in the identification and/or transfer of funds.

 Serves as a senior advisor to the Office Director on all items affecting the education portfolio including unsolicited proposals, evaluations, recommendations, new activities, design, and program requirements. Serves as the person responsible for balancing the requirements across activities comprising the EDU portfolio.

 Responds directly to all requirements and requests from the Office of Procurement (OP), the Office of the Director of Foreign Assistance (F) and from the Program office related to financial allocations, expenditures, planned expenditures, results reporting, data, indicators, etc

 Serves as the CTO for the University of Kentucky (KY) Partnership Project

 Manages the design of the Unsyiah FKIP Teacher training Facility until construction commences in the last quarter of calendar year 2008.

Major Duties and Estimated Percentages of Time

Program, Program Budgetary, and Overall Portfolio Management 85%

1. Performs full range of CTO duties, serves as financial planner and advisor to other EDU CTOs. Provides training to junior EDU staff. Provides updates and information regarding procurement and program issues to all EDU staff.

2. Conducts site visits and provides overall quality assessment regarding the collection of data and information including data quality and reliability. Conducts field visits as required to monitor data and information collection and ascertain reliability.

3. Provides voucher analysis, expenditure projections, pipeline analysis, monitors disbursements and provides full budget analysis of EDU portfolio.

4. Works directly with all EDU CTOs in negotiating with contractors/ grantees and in monitoring contractor/grantee performance, implementation, evaluation and program reviews.

5. Works directly with the Office Director and senior staff in planning and evaluating strategies, interventions and activities. Serves as senior advisor and provides direct liaison with other USAID offices including OP, Program, and FM.

6. Serves as the USAID Officer in Charge for the design phase of the Unsyiah FKIP New building in Aceh.

7. Prepares all financial and progress (indicator) reports and works directly with contractors/ grantees to obtain information and data. Prepares and submits annual evaluations of contractor performance to USAID Washington as required.

8. Maintains complete financial records for EDU and provides complete financial analysis. Tracks and reports on all facets of financial management including but not limited to quarterly reports, annual reports, and other documentation.

9. Tracks all planned procurements and serves as the main liaison with OP

10. Generates and/or clears on all program and procurement documentation. Issues MAARDs etc.

Monitoring and Evaluation 15 %

1. Plans and coordinates all program monitoring and evaluation, coordinating closely with senior EDU advisors.
2. Provides technical advice and on-the-job training for junior EDU staff.

Qualifications

 Education – Undergraduate (B.A./ B.S.) degree in relevant field, experiance 10 years.

 Experience - Ten years of progressive professional experience in managing international donor programs, substantive experience in education and local governance and demonstrated familiarity with financial and contract management. Must demonstrate the ability to work across sectors and with various teams. Incumbent must demonstrate and functional understanding of the interface between government regulatory and accountability systems, contract rules and regulations, and program/project implementation. Incumbent must deal directly at a senior level with Government of Indonesia Officials, contractors/ grantees and other USG organizations.

 Language Proficiency – Incumbent must possess written and oral fluency in English and Bahasa Indonesia at the professional level and be able to independently prepare technical documents and correspondence for submission with only minor editing.

 Knowledge - The incumbent must demonstrate senior-level technical knowledge and expertise in procurement, monitoring and evaluation including knowledge of rules and regulations for grant and contract management, programming and general program implementation and management. Incumbent must understand audit requirements and standards and maintain records for audit at all times.

 Skills - Incumbent must possesses a broad range of skills including management, analytic, organizational, financial, and interpersonal. S/he must work independently requiring little supervision and also in teams as a team member, senior advisor, and mentor. The ability to communicate verbally and in writing in a cross-cultural setting across organizations in dual languages is of prime importance. The incumbent must be able to analyze data and information, including financial information and extrapolate, estimate and plan accordingly based on such information and experience.

 Note: Skill in managing and have technical understanding of USAID construction contracts will be required until at least September 2008 (during design phase of Unsyiah FKIP).

Position Elements

1. Supervision: Reports directly to the Director of the Office of Education, working within general guidelines and policy frameworks. Establishes own guidelines and priorities. Manages day-to-day schedule.

2. Guidelines: These include all relevant USAID and USG regulations, policies and guidelines including but not limited to USAID Automated Directives (ADS), Mission Orders, all relevant Office of Procurement regulations, policy and interpretative documents. These include the Federal Acquisition Regulation (FAR) the AID Acquisition Regulation (AIDAR) OMB documents, and other notices and guidelines

3. Judgment and Discretion: The incumbent must exercise a high degree of judgment and discretion in exercising his/her duties. S/he serves as the principal advisor to the Director and senior staff regarding the regulatory framework and financial accountability and requirements. S/he must be able to represent EDU in inner-office and inter-agency forums and meetings and represent USAID in external settings including with GOI and donor counterparts at senior levels. The incumbent is regarded as an expert in systems and procurement and a senior advisor on policy and implementation of the EDU portfolio.

4. Authority to make Commitments: The incumbent has the authority to allocate funding and approve a wide range of management and implementation issues. S/he is expected to provide the Director of Education and senior Mission management with expert advice and knowledge.

5. Nature and Level of Contacts: The incumbent is expected to maintain mid to senior level contacts and strong working relationships. S/he will meet with and provide information to a wide range of Government of Indonesia, donor, contractor/grantee, and USG officials and represent USAID in a wide variety of forums.

6. Supervision Exercised: Incumbent provides no direct supervision but instead functions in the capacity of a senior advisor to all EDU staff based on cross-sector knowledge and experience.

7. Time Required to Perform Full Range of Duties – Roughly three to four months

Application should include a detailed CV and cover letter to be submitted by e-mail to satya@binatamahrs. com/satya12450@ yahoo.com at the latest Friday, July 4th, 2008.
Please put the code of position applied in the subject of your e-mail. No phone calls contact. Only short-listed candidates will be notified.
Please do not send any document of more than 1 MB