Tuesday, 18 February 2014

Job Vacancy Information Management Associate

Chemonics International Inc. seeks qualified Indonesian personnel for the USAID Higher Education Leadership and Management (HELM) project in Indonesia. Position is noted below the project background description.

Project Background:


The USAID/HELM project was awarded to Chemonics International on November 28, 2011. Chemonics implements HELM with support from partners: the Indiana University Alliance; JBS International Inc., Aguirre Division; and the University of Kentucky (UKY). The five year project was designed to support Indonesia’s Higher Education (HE) sector in increasing its quality and relevance through improved focus on administration and management capacity. In partnership with the Ministry of Education and Culture (MoEC) and the Directorate General of Higher Education (DIKTI), HELM provides technical assistance, training, and additional support to strengthen the leadership capacity and increase effectiveness in the following four core management areas:

1.   General administration and leadership

2.   Financial management          

3.   Quality assurance

4.   Collaboration with external stakeholders


HELM works in close collaboration with DIKTI and, by Year 3, partners with 50 Indonesian Higher Education Institutions (HEI). The project is designed to address the USAID Education sub-intermediate result, “increased management capacity of Indonesian Higher Education Institutions” which contributes to the intermediate result “improved quality of higher education” under the over-arching assistance objective: “students better prepared for success in learning and work.”

TITLE: Information Management Associate

Principal Duties and Responsibilities:


The Information Management Associate will manage the monitoring and evaluation tracking systems, ensure data collected is relevant to project indicators, manage the e-portal regarding content posted and regular maintenance of site. This is not a supervisory position, but requires extensive coordination with the HELM staff.


Specific tasks:


Monitoring and Evaluation systems

·         Create tracking system(s) for all aspects of HELM information that will be collected, collated, and analyzed so HELM’s impact can be measured.

·         Create a system so HELM can easily and quickly respond to monitoring and evaluation data questions. Manage this system to ensure multiple reports can be created and shared.

·         Evaluate and make recommendations for improvements to established project information and data collection systems and if necessary, draft an outline for a revised M&E tracking system.

·         Develop and refine procedures that integrate monitoring and evaluation efforts into regular management and technical activities.

·         Ensure the data received from other HELM team members is in line with the indicators and not duplicative with other data previously collected.

·         Ensure all files are clean for quality assurance of information.



·         Use of web analytics to support the evaluation development and promotion of e-portal

·         Ensure daily updates and maintenance of e-portal to ensure content is refreshed, accurate, and relevant to e-portal stakeholders.



Eligibility Requirements:

1.      B.A. /S. degree in management information systems, including: Information Technologies (Operating Systems and database management)

2.      Demonstrated skills in program coordination and collaboration required.

3.      Excellent computer skills required. Strong English preferred.

4.      Minimum five years of working experience in information management and associate technology involving direct database and website management.

5.      Experience working with USAID or other international donor experience preferred.

6.      Knowledge of: principles and practices of computer systems operation and support in web sites, database and networks.

7.      Ability to: organize the operations of an information management function, manage and coordinate the technical operations and troubleshooting for the web sites and database, organize and manage multiple priorities.

8.      Must communicate clearly, concisely, both orally and in writing.


Application submission instructions:

•          Interested applicants for the position above are requested to send a cover letter and resume (English) to indonesiahelm@gmail.com by February 23, 2014.

•          Please list the position title in the subject line of the email.

•          This position is subject to USAID approval and salary scales.


Chemonics is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, sex, national origin, religion, age, equal pay, disability, and genetic information.

No telephone inquiries, please. Applications will be considered on a rolling basis. Only qualified candidates will be contacted.

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