Chemonics International Inc., a leading international consulting firm, seeks to fill the following long-term, full-time position for a project funded by the U.S. Agency for International Development (USAID), Indonesia Changes for Justice (C4J). The primary objective of the C4J project is to improve the performance of Indonesiaâ€™s justice system, a prerequisite for good governance and sustained economic growth, through cooperation with the Supreme Court and Attorney Generalâ€™s Office (AGO) of the Republic of Indonesia.
ADMINISTRATIVE ASSISTANT/FINANCE - Reporting to Finance Manager
Coordinate all logistical aspects of project administration including arranging travel, processing travel clearances, and fielding consultant
Fulfill office management duties including, answering phones, photocopying, faxing, ordering supplies/workshop materials, etc
Take full responsibility to track personal usage of staff mobile phones, vehicle and other project assets, and prepare internal invoices or reductions from payroll accordingly on a monthly basis.
Take full responsibility for settling all outstanding advances taken by employees, send reminders to submit expense reports, and record all settlements in the system.
Review all payment requests/invoices to ensure that all documentation of costs is appropriate and in compliance with USAID rules and Chemonics policies
Confirm that all required approvals have been obtained and that all charge codes are accurate.
Prepare payment vouchers and ensure timely payment of all invoices upon approval, complete daily financial data entries.
Take responsibility to track tax with holdings of all project staff, prepare monthly tax report for submission to the state tax office, distribute monthly tax receipts to vendors, distribute the annual tax report to staff individually, track Jamsostek payments for all staff, register and/or unregister Jamsostek for new and/or resigned staffs, distribute and monitor Jamsostek cards for all staff
Ensure that outstanding accounts receivable and accounts payable are settled within a specified period.
Provide administrative support to the Procurement Manager, Chief of Party and other task leader.
Prepare reports of meetings convened or attended by project management
Assist Finance Manager in sending monthly expenditure reports and back-ups to Chemonics home office
Fulfill other administrative functions as required
Qualifications and Salary
At least 3 years administrative and Finance experience, preferably with large-scale international projects
Successful experience working in a diverse, face-paced environment
Excellent computer and typing skills including, Microsoft Word, Excel, Accounting software programe, Outlook exchange email system, and desktop publishing software such as Adobe, Photoshop, and other similar programs.
Versed in office administration duties including faxing, photocopying, answering phones, arranging meetings
Bachelors degree or 5 years administrative experience required
Fluency in English and Bahasa Indonesian required
Compensation will be negotiated with Chemonics International and will be based on the consultantâ€™s demonstrated salary history, professional experience, education and training, and market factors.
This long-term, full-time position is available immediately and is expected to last for the duration of the project. The project begins on 15 May 2010 and ends on 11 May 2014.
Interested applicants for this position are requested to send a cover letter and resume (references will not be contacted prior to the interview)to email@example.com as soon as possible but no later than June 14, 2013. This vacancy will be open until the position is filled. Please indicate the position in the subject line. Only the strongest candidates will be contacted. No telephone inquiries, please. The successful candidates for these positions will be subject to USAID approval and USAID local salary scales for technical positions.
Chemonics International (www. chemonics. com) was founded in 1975 and is one of the largest U.S. consulting firms providing expertise in developing and emerging-market countries for initiatives financed by USAID.